Proforma Invoice

Free Proforma Invoice Generator
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Create professional proforma invoices to confirm orders before delivery. Download PDF instantly, no signup needed.

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Proforma vs Regular Invoice — Key Differences

Proforma Invoice

  • Sent before delivery of goods/services
  • Preliminary estimate or quotation
  • Not a demand for payment
  • Used for customs and import purposes
  • Can be modified before final invoice
  • Marked clearly as "PROFORMA INVOICE"

Regular Invoice

  • Sent after delivery of goods/services
  • Official payment request
  • Legally binding document
  • Must be paid by due date
  • Recorded in accounting books
  • Cannot be changed after issuance
Use Cases

When to Use a Proforma Invoice

Import / Export

Used in international trade to declare the value and description of goods being shipped across borders for customs clearance.

Sales Confirmation

Sent to customers to confirm order details, pricing, and delivery terms before the final order is processed.

Price Quotation

Use as a formal quote to show clients the estimated cost of products or services before committing to the work.

Bank Financing

Required by banks and financial institutions to approve letters of credit or trade financing for importers.

Project Approval

Get project sign-off from clients before starting work. Proforma invoices protect both parties.

Advance Payment

Request partial or full advance payment before delivering goods or starting services.

How to Create a Proforma Invoice Online

Creating a proforma invoice with OnlineInvoicesMaker.com is simple and takes less than a minute. Our free proforma invoice generator gives you all the fields you need to create a legally compliant preliminary invoice.

  1. Open the Invoice Generator: Click "Create Proforma Invoice Free" to open our tool.
  2. Enter "PROFORMA INVOICE" as the document title or modify the invoice number to include "PI-" prefix.
  3. Add Your Business Details: Company name, address, GSTIN/VAT, contact info.
  4. Add Client Details: Buyer's name, address, and GSTIN if applicable.
  5. List Products/Services: Add items with estimated quantities and prices.
  6. Add Terms: Include delivery timeline, payment terms, and validity period.
  7. Download PDF: Export your proforma invoice as a professional PDF.

Pro Tip

Always clearly label your document as "PROFORMA INVOICE" to distinguish it from a tax invoice. Add an expiry date (e.g., "Valid for 30 days") and include a note that this is not a final invoice. This protects you legally and sets clear expectations with clients.

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